You can reproduce materials from the collection by copying, scanning or (digitally) photographing them. Do this yourself in the Study Centre, or make use of the Search Portal or Het Nieuwe Instituut's Reproduction Service.
Please note: Due to tightened coronavirus rules, Het Nieuwe Instituut will be closed from 15 December until at least 19 January. No new reproductions can be made during this period, we can only supply material that has already been digitized.
Ordering reproductions via the Search Portal
You can order reproductions of archival materials via the Search Portal. Reproductions of items with an available description (those listed as 'objects') can be ordered using the shopping cart at the bottom of the item page. Items in the tree structure of an archive can be ordered via the shopping cart on the thumbnail of the image, or, if you are viewing the image in the viewer, via the link ‘order image’ to the lower right on the screen. Small, low-res versions of all images can be downloaded free of charge.
You can order reproductions of archival materials that have not yet been scanned or that are not included in the Search Portal via the Reproductions Order Form. A member of the archive staff will then look for the image for you. We will let you know in advance if this will incur any research costs. The fees are stated in the price list.
All archival records can be supplied electronically. They are scanned or, if the material is too delicate, digitally photographed. We then send you the file via WeTransfer. When ordering, please state the archive code and the inventory number, if known, of the collection item to be digitised.
You can also order poster-sized prints of collection items. The digital file is printed on high-quality paper up to A0 size, and the copy is sent to you in a sturdy poster tube.
Terms of delivery
Reproductions are delivered after payment is received. As soon as we have processed your order, you will receive an invoice. After payment, delivery is 20 working days (normal) or 10 working days (express).
Making your own reproductions in the Study Centre
Scanning and copying
You can make your own black-and-white A4 and A3 copies of books, magazines and photos (photo documentation) in the Study Centre. There is also an A4 scanner which you can use to scan and save texts and images digitally to an external medium (CD-Rom or USB stick). However, reproducing actual archive documents, including drawings, photos and sketches, must be done by the Reproduction service.
You are allowed to take (digital) photos of collection items yourself, provided you use no flash. Photographs are intended for study, not publication.
Copyright and use of collection material
In most cases, Het Nieuwe Instituut is the copyright holder of the items in the collection. When we acquire an archive, we also acquire the right to publish and reproduce the materials. You are free to use items from the collection for essays, websites, books or magazines. No extra costs are charged for publication. However, to do justice to the illustrated work, you are requested to mention the provenance of the work as well as its maker and title in a caption or acknowledgement (Collection Het Nieuwe Instituut/ archive code, inventory number).
In some cases, Het Nieuwe Instituut does not hold the copyright. If the material is to be published, permission must be obtained from the actual copyright owner. Other conditions may also apply. Het Nieuwe Instituut customers are themselves responsible for making arrangements with regard to publication rights for items from the collection. We are happy to advise you on any rights/copyright matters.
When archives are transferred to Het Nieuwe Instituut, we do not obtain the rights to works by third parties, such as photographers. Permission to publish photos must be obtained from the photographer, or from the collective copyright protection agency holding the photographer’s rights, such as the Nederlands Fotomuseum, the Maria Austria Instituut or the National Archives.
If you have a question about copyright or copyright owners regarding the collection, please contact the Study Centre team: 010 4401 270